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    Welcome
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    Welcome to the Faculty & Staff Licensure and Certification Resource Pages

    These pages are a "work in progress".  If you have questions, please Contact Shelly Perkins at ext. 143 for assistance. Thank you for your patience!

     

    On This Site You Will Find:

    Information on your Indiana Professional Educator’s License:
    • Obtaining and renewing your Educator's License
    • Out-of-State and Reciprocal Licenses
    • The IMAP Process
    • LVIS (Licensing Verification and Information System- IDOE Online Application System)
    • PGP (Personal Growth Points)
    • Forms and Links

    Information Regarding ACSI Certification:
    • ACSI is our accrediting body for the school.  It is required for all faculty and administrators to obtain ACSI Certification (few exceptions apply).  To maintain accreditation, we undergo a yearly re-evaluation during which we must account for the certification status of every faculty member and administrator.
    • The ACSI Certification Application Process
    • Earning Biblical & Educational CEU’s (Continuing Education Units)
    • Requirements for "A Biblical Philosophy of Christian School Education" Paper
    • Forms and Links

    Information on Professional Development
    • Eligibility and procedures to request PD
    • Reimbursement and Travel Expense Guidelines
    • Related Forms

    Please contact the Assistant to the Academic Director at ext.143 for further assistance or to refer comments, questions, and ideas about these resource pages.

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      Need an Indiana Educator's License?
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      To teach in an accredited school in Indiana, one must hold a valid Indiana Teaching License

      Scroll down for information on:
      1. Out-of-State Graduates and Licensures
      2. Converting a Reciprocal Permit to a Standard Educator's License
      3. Obtaining an Emergency Permit
      4. Obtaining a Substitute Teacher Permit 

      Out-of-State Graduates and Licensures

      NOTE: To be considered for an evaluation to obtain a license, you must possess a minimum of a bachelor’s degree (master’s degree for school services and administrative licensure) from an institution regionally accredited to offer degrees in education OR be a graduate of a regionally accredited institution and meet the education requirements for your state. Meeting minimum requirements for evaluation does NOT guarantee issuance of an Indiana instructional, administrative or school services license.

      1. You will need to submit an application through the online License Verification and Information System LVIS.
      2. Along with your application you will need to submit several materials. It is important that all materials are submitted together. Otherwise, your application will be marked as pending and processing will be prolonged.
      3. Applicants must show proof of valid CPR/AED/Heimlich certification. To see approved training programs, click here CPR Training
      4.  If you hold a valid out-of-state license at the time of your application, click here for more information on applying:  “Out-of-State Graduates - How to Apply?”
      5. Please READ: New rules that may impact Out-of State- Teachers:  HEA 1005 (IC 20-28-5-18) right click to open image in new tab

      Convert Reciprocal Permit to a Standard Educator License

      When you have completed your deficiencies in your Evaluation/Deficiency Letter issued by the Office of Educator Effectiveness and Licensing you will be eligible to convert your Reciprocal Permit to a regular Indiana license. You will need to submit an application to convert your Reciprocal Permit to a regular Indiana License. Click here for Information on Converting your Reciprocal Permit to an Educator License. 

      Emergency Permit (EP)
      1. An EP is issued at the request of a school district in which the district is experiencing difficulty staffing the assignment with a properly licensed educator.
      2. The EP is a temporary credential.
      3. The applicant must possess the minimum of a Bachelor’s degree from a regionally accredited university. 
      4. An applicant has four (4) weeks from the day the teaching assignment begins in the school in which the applicant is employed to apply for an EP.
      5. The EP is valid for one school year. Once issued, it may be renewed by the school a maximum of two times if the applicant completes the renewal requirements of six semester hours as prescribed by a licensing advisor.
      6. All EPs expire on June 30th.
      7. Click here for detailed instructions Emergency Permits.
      Substitute Permit

      Individuals applying for a substitute permit must:

      1. Hold a high school diploma
      2. Be 18 years of age or older; and
      3. Meet the requirements set forth by the screening process of each school corporation.
      4. Applicants apply via the Indiana Department of Education's Licensing Verification and Information System LIVS
      5. The Office of Educator Licensing and Development (OELD) will issue the substitute permit in the applicant's name, and the applicant may print a copy of the permit from his or her LVIS account.
      6. Substitute permits will be valid for three years. The validity period begins on the date OELD receives the applicant's payment.
      7. Click Substitute Permits for detailed instructions

      Helpful Links & Information

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      Renewing an Indiana Educator's Licensure
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      Getting Started

      1. Log on or create a profile in the License Verification Information System LVIS
      2. Record your user name and password for future reference. 
      3. Do not apply for a renewal more than 45 days prior to the expiration date of your current license.
      4. Effective July 1, 2012, applicants for all renewals must show proof of valid CPR/AED/Heimlich certification. To see approved training programs, click here CPR Training
      5.  If you are an out-of-state graduate or have an out-of-state educator's license, click the "Need an Indiana Educator's License?" tab above in the main menu bar.

      Renewal Methods

      There are several methods or combination of methods available to renew your Indiana license.  The most common are:

      1. Renewing with a Professional Growth Plan (PGP)  - Review the "Renewing with a Professional Growth Plan" section below BEFORE applying to renew your license. 
      2. Renewing with Coursework - click the link for more details Renew with Coursework.
      3. IMAP (for converting an Initial Practioner License to a Practioner License).  Click the link below for more details
        • Convert IP to P
        • For additional IMAP information, see the Helpful Links and Information below.
      4. Click this link for additional or more specialized methods of renewing Renew a License.

      Applying to Renew a License

      1. Log in to LVIS, click on Add Application on the right-hand menu bar.
      2. Select the appropriate license type. 
      3. Follow the Step-By-Step Instructions.  You can start the application, save it, and return to it later if needed.
      4. NOTE:  Depending on your status and application type, you may be required to upload your CPR Certification and/or other documentation.  
      5. You may check your Application Status or Pay for Pending Applications at any time by logging in to LVIS and clicking the respective tabs on the right-hand menu bar.

      Renewing with a Professional Growth Plan

      1. A Professional Growth Plan (PGP) is one method to renew an educator license.
      2. PGP points are calculated as one (1) clock hour equals one (1) PGP point based on, but not limited to, the following activities:
      3. Log in to LVIS.  Click the Professional Growth Plan link on the right-hand menu bar OR For detailed step-by step instructions, click Renew with PGP.
      4. Enter your PGP information and save. Upon saving you should see a record of the PGP and any other PGPs you saved previously.
      5. After you have entered ALL your PGPs, select "submit for verification".  Let your principal(Brenda Klingerman) know you have submitted your PGP.  She will log in to LVIS to review/ approve the PGP. 
      6. After your PGP has been approved, you can complete the application for your new license (refer to the above instructions).
      7. Note:  Once approved in LVIS, PGPs are only valid for five (5) years.  If you hold a 10 year license, you must wait until the last five (5) years of license validity to submit your PGPs for approval.

      Helpful Links & Information

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      ACSI - Initial Certification
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      GETTING STARTED WITH ACSI CERTIFICATION

      I have never been ACSI Certified; what do I do first?
      Begin by completing the Initial Certification Application.  If paying by check or money order, use the printable Certification Application and follow the directions below.  If paying by credit card complete the Online Application (right click and select open image) and follow the directions accordingly.

      Printable Application Directions:

        • Page 1: Complete all the information requested, sign and date.  The below information will be needed:e
          • School Contact Person:  Shelly Perkins 317-813-3908
          • School Fax:  317-594-5902 (Elem office)

      Page 2

          : Read and complete the process as noted.
          • Check “First Time Applicant”
          • Check the appropriate Certification Area:  Elementary (grades PrepK-8), Secondary (grades 7-12);
          • OR if applicable, check the appropriate “All-Levels” or “Administrator” box.
          • Note: Most applicants will check only one (1) box on page 2.  Each box checked requires an additional application fee ($).
          • You are required to submit your college transcripts verifying your bachelor's degree from a regionally accredited college.  Submitting a copy of your state teaching license in optional.
          • Complete the Colleges/Universities Attended Section

      Page 3

          : Read and complete the

      payment

        process as noted (certification application fee is $75).
        • Generally, you will not have CEUs in your personal (VPP) account if this is your INITIAL application, but refer to the question below:  Can I submit CEU’s with my INITIAL application? for exceptions.
        • Once you have completed the application, you are welcome to schedule an appointment with the Assistant to the Academic Director to review your application OR you may mail the materials without review. Carefully review your materials BEFORE submitting them, as there is an additional charge if your application is incomplete.

      What happens after I submit my initial application?
      The ACSI certification department will review your application and either award you a certification (at the interim, temporary, standard or professional level), or they will notify you if your application is incomplete or they have questions.

      What do I do once I receive my certificate?
      Make two (2) copies of the entire 8.5x11 document; do NOT remove the bottom section— the Credit and Evaluation Recommendation section --  as it contains details necessary for your next certification level. Send one copy to the Assistant to the Academic Director and one to HR.

      Can I submit CEU’s with my INITIAL application?
      You may submit biblical CEUs with your initial application. CEUs in educational studies are not applicable for ACSI certification until after one receives a Standard level certificate. If you have taken courses or recently earned biblical CEUs but don’t have a CEU certificate, contact the Assistant to the Academic Director at ext 143.

      What is the Credit and Evaluation Recommendation section?
      This section is critical. It tells you what is required to renew or upgrade your certification before the expiration date of the current certificate. Requirements many include: biblical studies, educational studies, or a combination of both. Other possible requirements include The Philosophy of Christian Education requirement or completion of a master’s degree.

      What is the Philosophy of Christian Education requirement?
      You will want to begin this process right away as it is time‐consuming. To meet this requirement there is a video series to watch, several books to read, a four to six page paper to write on your personal Philosophy of Christian Education, and two biblically integrated lessons plans to write and have observed  by an administrator . For details, click Christian Philosophy Of Education. The books and video are available for check out in the HS Library.

      When do I receive the pay increase?
      A one‐time, $500.00 pay increase will be granted once the Human Resources Department receives a copy of your initial Standard (not temporary) level certificate. Please allow two pay periods for the request to be processed after HR receives your certificate.

      I have more questions; what do I do?
      Visit ACSI Certification for more details or call the Assistant to the Academic Director at ext. 143

      Helpful Links & Information

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      ACSI - Renewing or Upgrading Certification
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      Renewing or Upgrading Your ACSI Certification

      How do I renew and/or upgrade my ACSI Certification?
      Begin by confirming your expiration date on your current certification and your renewal/upgrade requirements listed under the Credit and Evaluation Recommendation Section on the bottom of the your certificate. Requirements for renewal must be completed after the issue date listed on the certificate you are renewing.

      What is the Credit and Evaluation Recommendation section?
      This section is critical. It tells you what is required to renew or upgrade your certification before the expiration date of the current certificate. Requirements many include: biblical studies, educational studies, or a combination of both. Other possible requirements include The Philosophy of Christian Education requirement or completion of a master’s degree.

      My requirements includes the ACSI Philosophy of Christian Education
      To meet this requirement there is a video series to watch, several books to read, and a six (6) page paper to write on your Philosophy of Christian Education. You will want to begin this process early as it is time‐consuming. For the requirements if renewing before September 2018, Click (right click and open) the required resources and check list Required Resources and check list .  The books and videos are available for check out in the HS Library. 

      If renewing after August  31, 2018, the requirements are different:   Christian Philosophy Of Education

      My requirements include Biblical and Educational CEUs
      To meet these requirements, you must earn continuing education units (CEUs). For information on earning CEUS, click on the ACSI - CEUs tab above. 

      When do I receive the pay increase?
      A one‐time, $500.00 pay increase will be granted once the Human Resources Department receives a copy of your initial Standard (not temporary) level certificate. Please allow two pay periods for the request to be processed after HR receives your certificate.

      I have met the requirements; now what do I do?
      If you have met the requirements, complete and print the Certification Application: Certification Application (if paying by check for money order) and follow the directions below OR if paying by credit card, complete the online application and follow the online instructions accordingly.

      • Page 1: Complete the information requested, sign and date.
          • School Contact Person:  Shelly Perkins 317-813-3908
          • School Fax:  317-594-5902 (Elem office)
      • Page 2: Read and complete the process as noted.
          • Check “Renewal”
          • Certification Area:  Complete as appropriate
          • OR if applicable, check the appropriate “All-Levels” or “Administrator” boxes.
          • Note: Most applicants will check only one (1) box on page 2.  Each box checked requires an additional application fee ($).
      • Page 3: Read and complete the process as noted.
          • You will submit transcripts only if you took college courses to earn CEUs.
          • You should have CEUs in your personal (VPP) account if you are renewing or upgrading (refer to the credit evaluation form at the bottom of your certification to see your CEU requirements). To confirm you have CEUs in VPP account you can contact the Assistant to the Academic Director at ext 143. For more information on earning CEUs, select the CEU tab on the main menu.
          • Complete the payment section.  Mail the application if paying by check or money order.  I if you are paying by credit card, complete the online application 

            online application

      • Once you have completed the application, you are welcome to schedule an appointment with the Assistant to the Academic Director to review your application OR you may mail/email the materials without review. Carefully review your materials BEFORE submitting them, as there is an additional charge if your application is incomplete.

      I have more questions; what do I do?
      Visit ACSI Certification for more details or call the Assistant to the Academic Director at ext. 143

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      ACSI - CEUs
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      Continuing Education Units (CEUs) are used as a measure of ongoing professional development training required to maintain ACSI credentials. CEUs can be used to meet some of the biblical and educational studies required for ACSI certification. The credit evaluation form you received with your certificate will indicate which requirements may be met with CEUs. 

      • For answers to the most common CEU questions, click CEU FAQs
      • Complete this form PRIOR to taking a course/study to determine its eligibility for CEUs - CEU Course Approval
      • Credit for Pre-Approved Biblical CEUs:  Complete this form to request CEU credit after completing an approved biblical CEU course -  Request for Biblical CEU Credit 
      • Credit for Pre-Approved Educational CEUs:  Complete this form to request CEU credit after completing an approved educational CEU course - Request for Educational CEU Credit 

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      Professional Development
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      Professional development (PD) is encouraged and important as it relates to your position at HCS.  PD is also required to maintain an Indiana Educator's License and the ACSI Certification.  Many PD classes, workshops, conferences, and seminars qualify for payment through Indiana's Title IIA funds.  These requests must first be reviewed and approved internally by the administrative/principal team and then submitted and approved externally by the local school district's Title II A Funds Administrator (Lawrence Township).  If you are interested in attending a class, workshop, conference, or seminar for professional development, you should complete this form PD Request Form - Fillable and submit it to your supervisor.  

      Reimbursement Guidelines and Forms - Be sure to read the guidelines before incurring expenses to be certain of what expenses are covered/reimbursable.  Please note that all receipts must be itemized and reimbursement forms must have an administrator's approval signature before submitting. After completing the reimbursement foms, please forward them the Academic Directors Dept. (Elementary Office) for final approval and submission for payment. 

       

      If you have further questions, please contact the Academic Director’s Office at ext.143.

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        HCS In-house CEU and PGP Opportunities Provided from 2009-2017
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